IMS Data Entry Personnel Meeting Notes – 12/07/10 10:00 A.M.11:00 A.M. (two sessions)                                                                                     





1.              Check in/ log in, using gotomeeting

2.              Early Childhood Setting Codes



1.             Hold Early Childhood Settings Data



Check in


Check in was accomplished as the users logged into gotomeeting.



Early Childhood Setting Codes



Dee Gethmann conducted a training of how to enter the new Early Childhood Setting Codes.  To access Dee’s presentation, see prior page.

  • These new codes have been developed to meet new data collection requirements.
  • Based on age, not grade level
  • The codes themselves did not change, but their description did.
  • Effective December 1, 2010
  • The procedures stayed the same, but split out IT and EC Setting codes.
  • This code will be entered into a new field, vs. the old field.


Question:  Does the ECO stay the same?

Answer:  This does not impact the ECO data collection.


Question:  Will IT codes still be entered in the Mode field? 

Answer:  Yes.



Post meeting note:


This e-mail is being sent to those who have been identified as the primary data entry person in your AEA.

Please consult with others in your AEA, as needed, to respond to the request below.  Thanks.



This is a follow-up to the training that Dee Gethmann just completed on the Early Childhood Setting Codes.  This e-mail provides information on what to do with the IEPs that have been held until John Lee gave the all clear.



For any IEP implemented from November 1, 2010 – November 30, 2010

·         Continue holding onto those IEPs or at least, don’t enter the EC Setting Code in IMS as these IEPs will contain the old EC Setting Codes.

·         Let me know how many IEPs in this category are being held in your AEA. 

o        Please do not estimate this number as it will help us determine our next steps.

o        One response or number per AEA please.

o        Respond by Friday, December 10 at 4:00 PM.


Any IEP with a meeting date in November and not implemented as of 1:00 PM on December 1

·         The IEP team must go back and complete the EC Setting Worksheet with the new codes.


Thanks everyone for your help with this request.








1.       Hold Early Childhood Settings Data

The new Services screen in IMS will be moved from the test site to the live site on December 1, 2010.  Even if John Lee says the Count is finalized and gives the “go ahead” for data to be entered again into IMS, please do not enter any Early Childhood Setting codes until after the December 7 training..



Preview of Future Business


Next meeting will be Tuesday, January 4th, 10:00 – 12:00

Topics:  TBD