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Recommended System Maintenance

System maintenance occurs on a regular schedule, as follows: 

 

Routine Frequency Description
Backup Files As needed The IMS and web IEP servers are backup up on a regular basis. For more information, see Data Backup and Archiving.
Backup Files As needed Located under File, Utilities, Custom Utilities. Backups may be completed more frequently than nightly (e.g. if server problems occur during the day). This routine will backup every IMS database to a text file with a ZZZ extension. This routine may be run at any time and does not require users to log out of the system.

If you don't have this utility and have been identified as the person to backup files for your AEA, contact the CPC staff for technical assistance
Cleanup Files After a server crash Located under File, Utilities. This routine rebuilds all of the indexes for all of the databases. There is a option which allows the removal of "Deleted Records". These are records that were deleted using the "F4" option. Once these records are removed, they may never be reclaimed. All users must be logged off to run this utility.
Fix Corrupted Databases After a server crash Located under File, Utilities, Custom Utilities. When a server crashes, sometimes the database file’s header information will be destroyed and become unusable. The system will give users a "Not a Table/DBF" error if this happens. This utility will rebuild the header. Users must run Cleanup Files after this routine.

If you don't have this utility and have been identified as the person to fix corrupted databases for your AEA, contact the CPC staff for technical assistance.
Check For Duplicate Students As needed When an AEA beings using the Web IMS, they will need to check a duplicate list provided to them by the CPC and run the utility: "Fix a Duplicate Child" from the Web IMS under Custom Utilities.
Advance Student Grades Annually The CPC will run this utility.

 

 
 

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